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Meltwater Newsletters

Jun 22, 2026 6:47 PM UTC
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How to access: Select Newsletters from the left-hand navigation bar.

Note: Classic Newsletters will retire. If you are still using Classic Newsletters, refer to Moving to the New Meltwater Newsletter Experience.

What Are Newsletters?

Newsletters are curated email publications you build inside Meltwater and send to a recipient list on a schedule you control. They pull content from your saved Explore searches — articles, social posts, broadcast mentions — and let you brand, arrange, and distribute that content without leaving the platform.

What you can do with Newsletters:

Create branded email newsletters powered by your saved Explore searches
Choose between fully manual curation or fully automated scheduling
Customise layout, fonts, colours, logo, and section structure
Add AI-generated overviews for each section or the entire newsletter
Send to recipient lists of up to 1,000 addresses per list
Access readership analytics via Meltwater's Sendgrid integration

Prerequisite: Before creating a newsletter, you must verify your email address and be approved as a sender. Navigate to Account > Approved Senders. You must also have at least one saved search in Explore to power newsletter content.

Key Concepts

Manual Newsletter A newsletter you create and send yourself. You choose which articles appear, when it goes out, and who receives it. There is no automation — every send is initiated manually. Best for high-control, editorial-style newsletters.
Automated Newsletter A newsletter that auto-generates and dispatches on a predefined schedule. You configure the searches, layout, and schedule once; Meltwater handles each subsequent send. You specify the day of week, time, time zone, and optional additional intervals.
Project The full package of settings for a newsletter: template design, layout, searches, recipient list, and delivery configuration. A project is what you create when you start a new newsletter.
Template The visual design and layout of your newsletter — the way it looks. This includes fonts, colours, header, sections, and branding elements. One template can be reused or duplicated across multiple projects.
Newsletter (Distribution) A single sent, scheduled, or drafted edition of a newsletter. Each time a project sends, it produces one newsletter distribution.
Approved Sender The verified email address from which your newsletters are sent. Meltwater delivers newsletters so they appear to come from your work email, but you must verify your domain first. Set up in Account > Approved Senders.
Content Guidelines Rules you set inside an Automated Newsletter that tell Meltwater how to generate each send — including the maximum number of articles per section, sort order (publish date or reach), how to handle duplicates and syndicated content, and what to display when a section has no content.
AI Overview An AI-generated summary that can be added at the newsletter level, at the section level, or both. Enabled via the AI Tools button in the top toolbar when editing a newsletter.
Recipient List A list of email addresses that receive a newsletter. You can select an existing list or create a new one during setup. Each list supports up to 1,000 email addresses.

Frequently Asked Questions

What is the difference between a Manual and an Automated Newsletter?

A Manual Newsletter requires you to select content and send each edition yourself — there is no automation. An Automated Newsletter auto-generates and sends on a recurring schedule you define. You can convert between types at any time without rebuilding your design.

What do I need before I can create a newsletter?

You need: (1) an approved sender set up under Account > Approved Senders, (2) at least one saved search in Explore to supply content, and (3) a logo file if you want to include branding (maximum 3 MB).

How many articles can each newsletter type include?

Manual newsletters support up to 100 articles per section with a 200-article total maximum. Automated newsletters support up to 500 articles in total.

How often can an Automated Newsletter send?

At minimum once per week; at maximum twice per day.

Can I receive readership analytics for my newsletter?

Yes. Newsletters are delivered through Sendgrid. You must set up an Approved Sender and ensure your newsletter's 'From' field is configured correctly to access readership analytics.

How many email addresses can a recipient list hold?

Up to 1,000 email addresses per recipient list.

Can I convert a Manual Newsletter to Automated (or vice versa)?

Yes. From the View All screen, click the kebab menu on the newsletter, select Convert, then choose Convert to automated or Convert to manual. Your design is fully preserved.

Can I reuse a newsletter design for a different newsletter?

Yes. From the View All screen, hover over any template and select Duplicate. A copy is created that you can configure independently.

What happens to my Classic Newsletters?

Classic Newsletters are still available but will retire. You can toggle back to the Classic experience in the meantime. Meltwater recommends transitioning to the new Newsletter experience.

Where have Newsfeeds moved?

Newsfeeds have moved to the Content section of Meltwater.

What does 'Save Draft' do?

Clicking Save Draft saves your work in progress and lets you exit the newsletter editor without losing any changes. You can return and continue editing at any time.

How-To Guides

How to Create a Manual Newsletter

Use this when: You want full control over which articles appear in each edition and when it is sent.

Before you begin: You must have an Approved Sender configured and at least one saved search in Explore.

Select Newsletters from the left-hand navigation bar.
Click the Create New drop-down and select Manual Newsletter.
Select a template and click Use this template.
Select the searches or tags to add to each section, then click OK.
Select Global Style in the top-left corner to set fonts and background colours.
Select Add Elements to add a Header, Text Banner, Banner Image, Advanced Text, Section Navigation, Simple Text, or Section.
Click into sections to add and arrange content. Select the + icon next to an article to add it, then use Content Settings to toggle display options.
Click Save Draft at any point to save your progress.
When ready, click Setup and Schedule in the top-right corner.
Enter a Newsletter Name and Subject line.
Select your Approved Sender. Set language and time zone if applicable.
Select an existing Recipient List or click Recipient List to create a new one. Add email addresses separated by commas (up to 1,000), then click Create.
Select the send time, then click Send or Schedule.

Result: Your Manual Newsletter is sent or scheduled. Recipients receive it at the selected time. Return to View All at any time to create the next edition.

How to Create an Automated Newsletter

Use this when: You want a newsletter to auto-generate and send on a recurring schedule without manual intervention each time.

Before you begin: You must have an Approved Sender configured and at least one saved search in Explore.

Select Newsletters from the left-hand navigation bar.
Click the Create New drop-down and select Automated Newsletter.
Select a template and click Use this template.
Select the checkboxes next to the Explore Searches or Tags to include in each section, then click OK.
Select Global Style in the top-left corner to adjust fonts and background colours.
Select Add Elements to add layout elements: Header, Text Banner, Banner Image, Advanced Text, Section Navigation, Simple Text, or Section.
To remove an element, click the kebab menu and select Delete. To reorder elements, use the up and down arrows.
To add subsections, click into a section and select Add subsections.
Click AI Tools in the top toolbar to enable AI Overviews for the full newsletter, each section, or both.
To control how articles display, click into a section, select the + icon next to an article, click Content Settings, and toggle options.
To hide the author name in the Source line, select Source Line Settings and toggle off Show Author Name.
Click Content Guidelines to set maximum articles per section, sort order, duplicate handling, and empty-section behaviour.
Click Save Draft at any point to save your work.
Click Settings and Schedule in the top-right corner.
Enter a Newsletter Name and Subject line.
Select your Approved Sender. Set language and time zone if applicable.
Select an existing Recipient List or create a new one (up to 1,000 addresses).
Choose whether to review content before sending: Yes (send to you for approval first) or No (skip approval).
Select the draft review time or sending time.
Click Schedule, then Save Template.

Note: Automated Newsletters can be sent at minimum once per week and at maximum twice daily.

Result: Your Automated Newsletter is scheduled. It will auto-generate and send at each scheduled interval, drawing content from your selected searches and tags.

How to Edit or Update a Newsletter

Use this when: You want to change the design, content sources, recipient list, or schedule of an existing newsletter.

Select Newsletters from the left-hand navigation bar.
Hover over the newsletter you want to edit and click the kebab menu.
Click Edit Settings
Adjust the settings as needed
Click Save as draft or Save as template to preserve your changes.

Result: Changes are saved and applied to the next edition of the newsletter.

How to Duplicate a Newsletter Template

Use this when: You want to reuse an existing newsletter design for a new newsletter without rebuilding it from scratch.

Select Newsletters from the left-hand navigation bar.
Hover over the template you want to duplicate.
Click the kebab menu
Select Duplicate.

Result: A copy of the selected newsletter template is created. You can modify the duplicate independently without affecting the original.

How to Convert a Newsletter Between Manual and Automated

Use this when: You have an existing newsletter design you want to switch between manual and automated sending without rebuilding the layout.

Select Newsletters from the left-hand navigation bar.
Click the kebab menu on the newsletter you want to convert.
Select Convert to Automated or Convert to Manual

Result: The newsletter is converted. All design elements are preserved. Configure the sending settings for the new type.

How to Set Up an Approved Sender

Use this when: You need to verify your email domain so newsletters appear to come from your work email address.

Click the Account drop-down in the left-hand navigation bar.
Select Approved Senders.
Click Add New Email and enter your work email address.
Follow the on-screen instructions to verify your email domain.

Learn more: Adding an Approved Sender

Result: Your sender email is verified. You can now select it as the 'From' address when configuring any newsletter.

Getting Started with Explore — create and manage the saved searches that power your newsletters
Adding an Approved Sender — verify your email domain to send newsletters from your work address
Moving to the New Meltwater Newsletter Experience — migrate from Classic Newsletters
Smart Alerts — trigger real-time notifications from saved searches instead of scheduled newsletters
Digest Reports — an alternative scheduled email report format powered by Explore searches